Privacy Policy
Last updated: May 15, 2026
This Privacy Policy describes how Companion AI for Zoom (“the App,” “we,” “us”) handles information when you use our macOS application and related website. The App is an independent product and is not affiliated with, endorsed by, or sponsored by Zoom Video Communications, Inc. “Zoom” is a trademark of Zoom Video Communications, Inc.
1. Summary
The App helps you manage Zoom meetings, schedule sessions, use desktop widgets, receive reminders, and optionally use an Ai Assistant to record audio locally, generate transcripts on your Mac, and create meeting notes. Most data stays on your device. Some features require sign-in with third-party services (Zoom, and optionally Google) or sending transcript text to OpenAI when you choose to generate notes.
2. Information we collect and use
2.1 Information you provide
- Account sign-in: If you sign in with Zoom or Google, we receive and store OAuth tokens so the App can access the services you authorize. We do not receive your account password.
- Meeting and calendar data: With your permission, the App may access Zoom meeting information (for example, scheduled meetings) and, if you connect Google, read-only calendar data to support scheduling features.
- Settings and preferences: Choices such as dark mode, reminder timing, and transcription language are stored locally on your Mac (for example, in app preferences).
2.2 Information collected automatically on your device
- Local meeting recordings: If you use Ai Assistant, audio may be recorded and saved in the App’s sandboxed storage on your Mac (for example, under Application Support in the app container). Recordings are created only when you start recording.
- Transcripts: Transcripts are generated on your Mac using Apple’s Speech Recognition framework. Transcript text is stored locally with your recordings unless you delete them.
- Meeting notes: If you tap to generate notes, transcript text is sent to OpenAI to produce a summary. Notes are saved locally in the App after generation.
2.3 Device permissions
The App may request macOS permissions only when needed for features you use, including:
- Camera and microphone — for embedded Zoom meetings and local audio recording.
- Screen / system audio capture — to include meeting audio in recordings when you allow it.
- Speech recognition — to transcribe saved audio on your device.
- Notifications — to send meeting reminders you configure (for example, 1 day, 12 hours, or 1 hour before a meeting).
You can change or revoke permissions anytime in System Settings → Privacy & Security on your Mac.
3. How we use information
We use information to:
- Display and manage your meetings, schedule new ones, and show widgets and reminders.
- Authenticate with Zoom and optional Google services.
- Record, transcribe, and summarize meetings when you enable those features.
- Process subscriptions and purchases through the Mac App Store (handled by Apple).
- Improve reliability and fix issues (for example, error messages stored locally in the App).
We do not sell your personal information. We do not use third-party advertising or cross-app tracking in the App.
4. Third-party services
The App integrates with services governed by their own privacy policies:
Data sent to these providers is limited to what is required for the feature you use (for example, transcript text for note generation, or meeting metadata from Zoom APIs).
5. Data storage and security
- OAuth tokens for Zoom are stored in app preferences on your Mac. Google tokens are stored in the system Keychain where supported.
- Recordings, transcripts, and notes are stored locally in the App’s container unless you delete them.
- The App runs in the macOS App Sandbox to limit access to your system.
No method of storage or transmission is 100% secure. You are responsible for keeping your Mac and accounts secure.
6. Data retention and deletion
- You can delete individual recordings, transcripts, and notes from within the App.
- You can sign out to remove stored OAuth tokens from the App.
- Uninstalling the App removes data stored in its sandboxed container, subject to macOS behavior.
7. Children’s privacy
The App is not directed to children under 13 (or the minimum age required in your country). We do not knowingly collect personal information from children.
8. International users
If you use the App outside your home country, your information may be processed on your Mac and by third-party providers (such as Zoom, Google, or OpenAI) in countries where they operate. By using the App, you understand that these providers may process data according to their own policies and applicable law.
9. Your rights
Depending on where you live, you may have rights to access, correct, delete, or restrict certain processing of your personal information. Because most data is stored on your device, you can often exercise these rights directly in the App or by contacting us. You may also have the right to lodge a complaint with a supervisory authority.
10. Changes to this policy
We may update this Privacy Policy from time to time. We will post the revised version on this page and update the “Last updated” date. Continued use of the App after changes means you accept the updated policy.
11. Contact us
If you have questions about this Privacy Policy or our data practices, contact us at:
Email: YOUR_SUPPORT_EMAIL